Contract + change order
- Original contract value and documented amendments
- Approved change orders
- Scope/version consistency
- Unsupported or unapproved changes flagged for review
CONSTRUCTION CASH RECOVERY
Find the gap between what the documents say should have happened and what actually happened.
SteeleCoast helps commercial subcontractors reconcile documented contracts, approved changes, pay applications, invoices, credits, retainage and payment records. The goal is simple: identify real discrepancies, preserve the source trail, separate fact from interpretation, and track actual recovery without calling potential dollars cash.
THE MONEY-TRUTH STANDARD
A discrepancy is not a recovery.
The system uses different states because they mean different things. That sounds obvious, but it is exactly where recovery reporting can become misleading.
01 · EVIDENCESource documented
Contracts, invoices, payment records and other source material are preserved.
02 · FINDINGDifference calculated
Expected and actual activity can be reconciled where the evidence supports it.
03 · REVIEWJudgment gated
Eligibility, disputes, contract interpretation and legal issues are escalated rather than guessed.
04 · RECOVEREDCash verified
Only documented cash receipts count as recovered money.
What we can reconcile
The exact scope depends on the source documents available. SteeleCoast does not manufacture a balance from partial context.
Pay apps + invoices
- Documented earned/billed amounts
- Invoice and application references
- Duplicate or inconsistent line items where evidence exists
- Credits and adjustments
Retainage + closeout
- Retainage balances and due status
- Closeout documentation
- Payment prerequisites visible in the source
- Items requiring contract or legal interpretation escalated
Payments + receipts
- Payment history
- Documented cash receipts
- Expected-vs-actual reconciliation
- Reversals backed by source evidence
Evidence trail
- Source references
- Document hashes / immutable extraction paths in the recovery engine
- Calculation versioning
- Review notes and workflow events
Recovery workflow
- Internal claim review
- Draft-only reconciliation communication
- External events documented before status changes
- Recurring review reminders when appropriate
Human/legal gate: SteeleCoast does not make legal conclusions about lien rights, notice deadlines, contractual entitlement, waivers, statutes or settlement positions. Those questions are flagged for qualified review.
How a real case moves
1. Define the audit scope
Customer/account, counterparty, period and exact question are defined so unrelated transactions do not contaminate the reconciliation.
2. Preserve source documents
Relevant originals are attached and deduplicated. Corrections are handled as new/superseding evidence rather than silently rewriting history.
3. Extract + review
Structured terms and transactions are checked against scope, completeness, currency, dates and documented rules before calculations are trusted.
4. Expected vs actual
The engine calculates the documented expected position and compares it with actual payments/credits using the approved rule for that audit scope.
5. Escalate judgment
Incomplete evidence, disputed entitlement, unsupported changes and legal/contract interpretation stop automatic conclusions.
6. Track real cash
A finding may enter a recovery workflow, but the recovered ledger changes only when a verified source document proves cash was received.
FREE STUCK CASH AUDIT
Start with the evidence you already have.
Paste a concise AR aging summary, retainage line, approved change-order log or closeout note. The audit separates explicit documented amounts from assumptions and creates a review reference. It does not initiate collection or legal action.
Good input:
Invoice number, amount, age/status; retainage amount/status; approved change-order amount; payment/credit references; closeout blocker notes.
Invoice number, amount, age/status; retainage amount/status; approved change-order amount; payment/credit references; closeout blocker notes.
Automatic guardrails:
Unapproved changes are not counted as documented unpaid change-order cash. Legal/contract uncertainty is flagged. Automatic dollarization is withheld when the extracted total is not supported by explicit currency evidence.
Unapproved changes are not counted as documented unpaid change-order cash. Legal/contract uncertainty is flagged. Automatic dollarization is withheld when the extracted total is not supported by explicit currency evidence.
No action from this form:
No customer contact, lien filing, notice, collection action, settlement position or legal conclusion is initiated.
No customer contact, lien filing, notice, collection action, settlement position or legal conclusion is initiated.
Construction Cash Recovery FAQ
Does a finding mean the money is legally owed?
No. A finding is a documented reconciliation result. Eligibility, enforceability, contract interpretation and legal rights can require human/legal review.
What counts as recovered money?
Verified cash receipt evidence. An invoice, discrepancy, approved internal claim, promise to pay or open recovery workflow is not counted as recovered cash.
Can SteeleCoast contact the GC, owner or customer automatically?
No. The public audit never initiates contact or a recovery action. Any external communication requires the appropriate reviewed workflow and human authorization.
What if the documents conflict?
The system should stop and surface the conflict. Conflicting agreements, unsupported change orders, scope mismatches and incomplete periods require review instead of an automatic dollar claim.